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About VSO Bahaginan

JOBS AT VSO

Finance Officer

Responsible to: Manager, Finance and Administration
Purpose: To ensure effective and efficient financial support to the operations of VSO Bahaginan

I.Financial transactions and payments (Cashiering Functions)

• Disburse volunteer reimbursements, allowances and grants as directed
• Disburse staff advances, reimbursements and related payroll payments
• Inform Finance and Admin Manager on funding requirements needs as applicable
• Issuance of receipts to internal and external publics as necessary

II .Accounts (Bookkeeping Functions)

1. Accurately record and process all financial transactions using a computer based accounting package (MS Dynamics) including:

• Completing accounts vouchers
• Inputting all financial transactions on accounting software package
• Arrange for the prompt payments of authorized expense payments in accordance with financial policies and procedures
• Timely production of month end and year end accounts records using computer based accounts systems
• Respond to volunteer and staff enquiries in a timely manner

2. Ensure effective and efficient filing system of all financial transactions and records

3. Ensure accurate reconciliation of all bank accounts and employee and volunteer advance accounts.

4. Ensure timely submission of reportorial requirements to UK Accounts

5. Reconcile subsidiary ledgers for equipments and fixtures

6. Prepare for Month –end audit

III. Payroll

• Prepare schedule of employee deductions from payroll
• Ensure timely submission and payment of employee taxes , social security and insurance
• Accurately encode payroll transactions in the computer based system

IV. To perform any other reasonable duties related to Finance, Admin and Support Services work as directed by the Finance and Admin Manager

Relevant aspects of the following criteria will be assessed at the application stage	Indicates those criteria which will also be assessed on the selection day and where they will be evidenced:
A . Accounting: At least five years experience in keeping accounts using a computerized accounting system, knowledge of accounting principles and practices. Financial monitoring/reporting, maintaining financial controls, monitoring cash-flow,, preparing for audits, handling financial transactions such as petty cash, cheque and bank payments, payroll.	Interview Written test
B. Tax, social security, and legal provisions: At least two years’ experience of calculating and making tax and social security payments in compliance with Philippine tax and labor legislation.	Interview Written test
C. Administrative and Clerical Procedures: Knowledge of Administrative and clerical procedures and systems such as managing of files and records	Interview
D. Communication skills: Fluent in oral and written English	Interview Written test
E. IT proficiency: in at least one word processing, one spreadsheet package, and one accounting software package.	Interview Written test
Criteria assessed on the selection day	To be evidenced in selection day only
F. Practical commitment to VSO’s values: Including demonstrated cross cultural sensitivity and commitment to diversity	Interview
G. Team working, interpersonal and relationship building skills: Includes active listening - giving full attention to what other people are saying and asking questions as appropriate, active learning - understanding the implications of new information for both current and future problem solving and decision making and coordination - adjusting actions in relation to others’ action.	Interview Group exercise
H. Organizational and time management skills: To successfully manage and administer workload within the deadlines.	Interview
I. Judgment and Decision Making Considering the relative costs and benefits of potential actions to choose the most appropriate one	Interview

Download VSO Staff Application Form